Each year a group of my friends go on an annual fishing trip for around a week and something that started off as a small venture amongst friends to a local destination, has turned into something much bigger, and far more expensive. In fact, the week away each year is something that we all look forward to and each year we try to outdo the year before, this year for example we are looking into Miami yacht charters to really do things in style. I am the one who organizes the trips and as much as I do enjoy it, there is a great deal of hard work involved. If you are organizing a trip such as this or would like to for your friends, here are some tips I would give you on organizing it.
Give Them Three Options
When t comes to selecting the location of our trip, I have found that the best way to do so is to come up with three destinations and vote on it with your friends. The first couple of years that I organized the trips, people would moan about the fact that it wasn’t their choice or that they wouldn’t have picked this location and so I decide to go for a democratic process so that nobody could have any complaints.
Money Up Front
Anyone who commits to going on the trip must pay their deposit up front before you have parted with any of your own cash. The first year that we went away, I decided that it would be a good idea to pay with my credit card and then get the money off the guys at a later date. After paying for everything, three people dropped out and I was forced to try and find people to fill the spots or risk losing almost $1000. I was fortunate enough to find 3 people but we cut it very fine indeed. If you are organizing a trip like this, I would urge you to get the money first, and then make your bookings.
Handling The Logistics
My role within this is to organize the trip itself, the accommodation and the transport, nothing more. I have found that just looking after these details is more than enough and it causes far fewer problems. Something that I will do however is to send out a detailed list to each of the people going, explaining where they can get their equipment from, what kind of fish we will be on the hunt for and what kind of equipment they are going to need. This is a small piece of work but one that saves many problems and also puts the responsibility back on to those who are going. If you are organizing a trip then I would encourage you to make sure that you only organize the bare essentials and let everyone else look after themselves when it comes to the details.